Bookkeeping System Setup for a Growing Construction Company
The client was managing job costs and subcontractor payments manually using spreadsheets, which led to errors, missed invoices, and difficulty tracking profitability per project. They also had no proper system for separating labor, materials, and overhead.
We set up a customized QuickBooks Online account with job costing features, created a clean Chart of Accounts specific to construction, and implemented a workflow for tracking estimates, expenses, and subcontractor payments. We also trained their office manager on entering daily transactions correctly.
Results:
Improved financial visibility with accurate project profitability reports
Reduced errors by transitioning from spreadsheets to QuickBooks
Gained control over labor and subcontractor costs
Saved the owner 10+ hours per month on admin tasks